Outlook vs Gmail

outlook vs gmail is probably concern for most who are new to the email world, and also to those who are seeking alternative to their current email service providers for one reason or another. Gmail and Outlook are two of the leading email services in the web owned by Google and Microsoft respectively. There are certain pros and cons that they both have that makes one better than the other in certain aspects, which can also be the additional features offered by the email service providers.

In this outlook vs gmail article we’ll be dealing with the pros and cons of the both. However, which one you might choose is totally upto you, and of course the availability of the username for your email that you prefer in either of those.

outlookvsgmail

Many differences exist between Gmail and Outlook in terms of how they can be configured and type of work they support. In this outlook vs gmail article I’ll be discussing about both the email providers under certain aspects/features :

Interface
Gmail : Gmail has Google bar on top with personalized advertisements. These ads can seen creepy sometimes because they are based on the contents of your email.
Outlook: Outlook interface is much cleaner only with email and Generic advertisements.

Storage Space and attachments
Gmail : With Gmail you get 10GB of storage for email and allows you to send attachments up to 25MB, which is typically the standard.
Outlook : Outlook gives you ‘Virtually Unlimited’ storage space, meaning the space grows with the size of your Inbox. Also, Outlook allows you to send attachments up to 100MB in size, and up to 300MB if you link your skydrive account which is also free with Microsoft account.

Organization
Gmail : Here’s where Gmail has an advantage. It has ‘Labels’ which acts as combination of tags and folders. You can use Automatic filters to label emails for easy access in the future. Gmail also has a feature called ‘Priority Inbox’ which pretty accurately and automatically which email actually matters and places them in a separate section.
Outlook : Outlook organization is somewhat similar to Gmail in this aspect with a feature called ‘Sweep’ which works almost, but not quite like ‘Labels’ in Gmail. All other organization in Outlook is fairly automatic.

Accessibility
Gmail : One key element here is that having a single Google account allows access to all Google services. Moreover, Gmail allows you to add your Gmail account to any number of 3rd-party email programs like Apple Mail or Mozilla Thunderbird and most importantly your mobile phones email apps. Gmail supports ‘POP’ and most importantly support ‘IMAP’. which syncs everything in all your 3rd-party devices and your web-mail.
Outlook : You get this feature in Outlook but only through a protocol called ‘POP’. This means that the changes you make using the 3rd-party email program won’t sync to the mail server.

Here’s the bottom line in the Gmail vs Outlook. If you just want a clean email-only webmail service, Outlook would be great for you. If you are ‘Power User’ who need more than just email and access to it more than just your web browser, go with Gmail.

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Gmail Block Sender As Spam

To Gmail block sender, you would need to log into your g-mail account. When you are fully logged into your Gmail account, you will be directed to your inbox.

  1. Click the ‘’Show Search Options’’ triangle () in the Gmail search field which will be located at the top of your browser right next to the ‘Search’ Icon on the search box.
  2. Then, type your desired address in the ‘’From’’ box.
  3. To block more than one sender, you would need to separate “|” for example “user-a@example.com|user-b@example.com”.
  4. Then, click the ‘’Create filter with this search’’ button, where you will be directed to another page.
  5. Then, make sure that the ‘’Delete It’’ check-box is ticked which is located under the’ When a message arrives that matches this search’.
  6. Lastly, tick the check-box next to ‘Also apply filter to [__] matching conversations’which will also delete previously received messages.

You can also block a sender by using Google Chrome extension.

  • You can add the ‘Gmail Block Sender’ extension from Google Web Store.gmailblocksender
  • Then, click on the ‘Extension’ button which will be located on the left hand side of your browser on the bottom end of the sidebar.
  • Once you are directed to the ‘Extension’ page on the Google Web Store, simply type search ‘Block Sender Gmail’ in the search box and press enter.
  • Then, to get the ‘Block Sender Gmail’ extension, you would have to click on the ‘Free’ button which is at the right side of the extension’s description.
  • A Pop-up will appear which you will need to click the ‘Add’ button to add the extension to your Google Chrome browser.
  • When it is added, go to your inbox of your g-mail account and open the e-mail of the desired sender which you wish to block from your Gmail account.
  • When the email gets open, the ‘Block’ button will appear below the Search box. To entirely block sender, click the ‘Block’ button.
  • A ‘You’ve blocked: user-b@example.com’ box will appear to show that your block has been successful and you can even choose to send ‘a fake bounced message’ to that particular sender.

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What To Do For Gmail SMTP Settings ?

SMTP, short for Simple Mail Transfer Protocol, is an Internet standard for e-mail transmission via a computer software, used in sending and receiving emails.

This article will guide you through the process to setup your email software to download and send emails in your Gmail account via Gmail SMTP settings. A Gmail account is a prerequisite to this process.

Follow the easy steps for Gmail SMTP settings :

    1. Open a web-browser, and enter ‘www.gmail.com’ in the address bar.
    2. Then, type in your Gmail Username and Password in the respective fields to  login to your Gmail account.
    3. Click the ‘Sign In’ button.
  1. After you have logged in to your account, click the gear icon at the top-right part of the page.
  2. On the drop-down menu, select Settings.
  3. Then, select the ‘Accounts and Import’ tab.
  4. After that, on the ‘Check mail using POP3’, click the ‘Add a POP3 mail account you own’ link.
  5. In the window that opens, enter your Email addresses you want to link to your Gmail to get mail from. You may add up to 5 of your Email accounts.
    gmailsmtpsettings
  6. Click the ‘Next Step’ button when you’re done.
  7. Then, on the page that follows, enter the Username and Password of the Email you have entered. On the check options below, make sure “None” is selected. Remember the POP Server and Port value correctly.
  8. Click the ‘Add Account’ button to continue through the Gmail SMTP settings procedure.
  9. Then, select ‘Yes, I want to be able to send mail as…’ option to be able to do so from the email address you have linked to your Gmail. However, you can change the choice later.
  10. Select ‘Next Step’ button.
  11. Click the ‘Specify a different “reply-to” address’ link and enter the email address  you want for Gmail SMTP settings to be able to get reply to your new address.
    Make sure you uncheck the ‘Treat as an alias’ option.
  12. Click ‘Next Step’ button.
  13. Leave ‘Send through Gmail’ option selected and click ‘Next Step’ button to continue.
  14. Read the instructions and click the ‘Send Verification’ button.
  15. Check the email separately for the new email account to be verified.
  16. Type in the Verification Code sent to you in the email you have received, and click the ‘Verify’ button. And, you are finally done through the Gmail SMTP procedure.

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Is Gmail Down or Not?

gmail.com is one of the most popular and commonly used email service provider all over the internet. Gmail is a free webmail service provided by Google Inc. Even though the site is huge and Google as a brand, the site can go down. Gmail down can be the result of not enough bandwidth, technical problems with the site, etc.

How can you check is Gmail down or not? It is very simple. Just go to the website www.gmail.com from whichever web-browser that you are using. If the site is down, then you will see the error message. Sometimes it may be the problem in your internet connection. So do check your if your internet connection is working properly or not?

gmaildown

What to do in case of Gmail down?

  1. If it is problem with your device or internet connection, then consult with your internet service provider (ISP).
  2. There is a site just for this purpose i.e. downrightnow.com. You can go to the site and check for the current status of gmail.com. or directly go to downrightnow.com/gmail. You can check the Gmail status.
  3. There is nothing else you can do if it is the problem with the Gmail site itself. Just wait for the site to go live again.
  4. You can use the alternatives of gmail.com such as other email services like Hotmail, yahoo, etc.
  5. Have you recently change any settings or installed any web browser plug-ins, firewall software, or other upgrades? That might be causing this problems as well.

These are the steps that you can follow in case of Gmail down. If the problem repeats even if you refresh the page (Press F5), then it might be a real problem. So follow the above steps. If not, then it is just a temporary problem as a glitch.

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Gmail Desktop Notifications

It offers huge range of functionality which are completely necessary and useful while surfing email or other operations. You can install any desktop email client on your PC and sign in to your gmail account but it is not necessary in case of G-mail because by making some changes on settings menu will enable the automatic notifications on your desktop. This means you are not installing any third party software just to add some more functionality. This is inbuilt function available on Gmail and any one can use for their desktop computer.

The feature of Gmail.com that alerts you about the recently received email is like the cellphone; you are getting and responding messages on real time. You can also made the selection about what kind message will only notify, if someone is very important then you can mark that user on high priority. Similarly you can turn on this feature for newly received emails only or you can turn it off when you find it irritating.

gmaildesktopnotifications

You can go through the below mentioned steps to enable Gmail desktop notifications :

  1. Open the Gmail and sign in using your Google username and password
  2. Now you can see the ‘cog’ icon on the upper right section, then select the ‘setting’ button. Click the gear in the top right.
  3. Scroll down little bit under the ‘general tab’ till you can see the ‘Gmail Desktop Notifications
  4. Once you find that option you can simply enable it by clicking or tick marking on it. Now every time you will get new message you will be alerted by this feature.
  5. Choose one of the options:
    • New mail notifications on: If you use inbox categories, you’ll only be notified about messages in Primary.
    • Important mail notifications on: You’ll be notified about every incoming messages marked as important.
    • Mail notifications off
  6. Click Save Changes at the bottom of the page.

These are the steps to enable Gmail desktop notifications. These notifications are available for Google Chrome, Firefox, and Safari.

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Gmail Notes App

Gmail notes app and extensions are seamless ways to add notes to your emails. You can annotate your emails right from the native Gmail interface, in an easy and intuitive way. Gnotes and Notes for GMail are made to run in Android and Computers respectively. Also, you can manually setup Gmail notes from your computer, and start creating notes for conversations in your inbox, e.g. scribbling text or adding pictures. This is done by adding a label or Gmail filter to a message.

To start using gmail notes app:

  1. First, you’ll need to install GNotes in your Android device from Google Play Store.
  2. When the download and install is complete, open the Gmail notes app.
  3. Then, click the ‘Setup’ button at the bottom of the page.
  4. After that, you can either sync notes with GNotes cloud, or sync notes with your email, which in this case is gmail.com. So, click the latter to continue.
  5. Tap ‘Grant’ button.
  6. On the box that opens, enter your Google email address and password and tap ‘Sign In’.
  7. Then, read the instructions if you like, and tap ‘Accept’ button to proceed.
    Your notes in the GNotes will be synced to your email under the label ‘Notes’.
  8. Tap ‘Done’ to continue.
    By doing this, a new label  named ‘Notes’ will be created along the left side of your gmail account page.

Then, you can create a new note using the Gmail notes app (GNotes). To do this:

  1. Open GNotes app from your Android device.
  2. Tap the plus symbol on the top right corner of the page and start entering notes.

These notes will be synced between GNotes and your G mail account under ‘Notes’ label. Moreover, you can also send your emails or filter the emails into ‘Notes’ from the Gmail webpage or Gmail app which will appear in the Gmail notes app in your Android device, and you can add notes to the individual emails.

The changes can get synced once you open the Gmail notes app in your Android device, or when you sign in to your Gmail account. However, you can manually sync the contents by taping ‘sync’ from your mobile device.

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